Privacy Policy
Privacy is very important to us. We want to inform our (potential) customers, suppliers, partners and job applicants as much as possible, respect their privacy and give them control over what happens to their data. Below you will find our policy on the collection, storage, use, communication and disclosure of personal data.
Solid Talent NV would like to emphasise that it strives at all times to act in accordance with the EU Regulation of 2016 on the protection of natural persons with regard to the processing of personal data on the free movement of such data and repealing Directive 95/46/EC (hereinafter “AVG”).
Scope
This privacy statement (hereinafter the “Privacy Statement”) applies to all visits to and use of the website (www.solid-talent.be, www.solid-talent.com and www.solid-talent.eu), as well as to all relations (and the exchange of information that may be involved) between Solid Talent NV and its (potential) clients, suppliers, partners and applicants.
Identity of the controller
The data controller of your personal data is Solid Talent NV. Solid Talent NV is established in 2060 Antwerpen, Bredastraat 140/201.
The controller is the one who determines the purpose and means (the ‘what’, the ‘how’ and the ‘why’) of processing personal data.
Solid Talent NV can be contacted by post, by telephone 03-540.55.40 and by e-mail privacy@solid-talent.be.
Specifically with regard to the Privacy Statement, in addition to the contact details above, the following person may also be contacted: Timmy Baert.
What personal data are processed and why?
Personal data is any data that makes it possible to identify someone. This includes, but is not limited to, data such as name, address, user name, company name, e-mail address and telephone number, but also other information such as IP address, information about the business sector, etc.
The information we collect depends on the context of your interaction with us, the method of contact and the information you provide.
We may process the following personal data:
Identification details
In particular:
- Personal identification data
- Identification details other than the national registry number, issued by the Government
- Electronic identification data
Financial details
In particular:
- Financial identification data
- Financial resources
- Details of insurance
- Details of pension
- Professional activities
- Permits
Personal characteristics
In particular:
- Personal details
- Immigrant status
Living habits
In particular:
- Complaints, incidents or accidents – information concerning…
Composition of the family
In particular:
- Marriage or current form of cohabitation
- Details of other family members or relatives
Leisure and interests
In particular:
- Leisure activities and interests
Judicial data concerning
In particular:
- Judicial data on convictions and sentences
Information on the…
In particular:
- Physical health
- Mental health
- Remedial action data
Education and training
In particular:
- Academic curriculum
- Professional competence
- Professional experience
Profession and job
In particular:
- Current job
- Professional competence
- Recruitment
- Termination of employment
- Career
- Attendance and discipline
- Occupational Medicine
- Wage
- Organisation of work
- Evaluation
- Training for the job
National registry number
In particular:
- National registry number
Image recordings
In particular:
- Surveillance images
Purposes of processing
The personal data mentioned above are processed by us for the following purposes:
- administration of staff and agents
- work planning
- management of staff and agents
- control at the workplace
- customer management
- supplier management
- combating fraud and infringements of personnel
- public relations
- public relations
- technical-commercial information
- registration and administration of shareholders or partners
- security
- employment services
- market research
- statistical survey
- work accident insurance
- direct marketing
In the event Solid Talent NV uses your personal data for direct marketing purposes, you always have the right to oppose this by means of a simple request (possibility to ‘unsubscribe’).
For each purpose, the legal basis of the processing may be one of the following:
- your free consent to the processing
- the preparation or execution of a contract
- compliance with legal obligations
- the overriding legitimate interest
Where we have an overriding legitimate interest, we will seek to balance that interest with respect for your privacy.
When the legal basis for the processing is based on your free consent, you have the right to withdraw your consent at any time. This can be done by a simple request addressed to Solid Talent NV via the contact details mentioned in this Privacy Statement under ‘Identity of the data controller’.
We collect and use your personal data only for the above-mentioned purposes, unless we receive your unambiguous and free consent to use your personal data for other purposes or unless the processing is necessary in order to comply with an obligation imposed by a regulation, a law, a decree or a deontological obligation.
Storage period
Unless a longer retention period is required or justified (i) by compliance with a statute of limitations or expiry provided for by law or (ii) by compliance with any other legal obligation, your data will be kept for no longer than is necessary for the purposes for which the data was collected, as described in this Privacy Statement under ‘Purposes of Processing’.
Categories of recipient of personal data
The processed personal data will only be communicated to subsequent recipients in accordance with this Privacy Statement:
- Employees and employees of the controller
- Person concerned
- Processors, which are used for a specific task (e.g. IT service providers and accountants).
- Other third parties insofar as necessary for the execution of the order.
The aforementioned processors act exclusively on behalf of Solid Talent NV. Solid Talent NV can offer the following guarantees concerning the processing of data by these processors:
- In its agreement with these third parties, Solid Talent NV has made clear arrangements regarding the quality of data processing in accordance with the obligations imposed by relevant privacy legislation;
- The third parties can only use the data for the purposes as determined by Solid Talent NV and in accordance with this Privacy Statement.
Without prejudice to the above, Solid Talent NV may have to disclose your personal data:
- To the competent authorities (i) when Solid Talent NV is obliged to do so by law or within the framework of legal proceedings and (ii) in order to safeguard and defend our rights
- If Solid Talent NV or substantially all of its assets are taken over by a third party, in which case your personal data will be one of the transferred assets.
Rights of the data subject
As a data subject, you have a number of rights which we respect. If you wish to exercise any of these rights, please contact us using the contact details described in this Privacy Statement under ‘Identity of the controller’.
The rights you have are the following:
- Right of access no later than one month after receipt of the request: you have the right to access your data in our possession in order to verify how we use it.
- right to rectification or correction of incorrect data: you can ask to have incorrect data corrected or incomplete data completed
- right to object if you disagree with the way we process your personal data
- Right to data portability: you have the right to obtain your personal data in a structured, commonly used and machine-readable form and to transfer it to third parties.
- Right to erasure: under certain conditions you have the right to have personal data erased. This request may be refused.
- right to restriction of processing.
In principle, you can exercise these rights free of charge. In order to do so, please send us a request with a copy of your identity card to prevent any unauthorised disclosure of your personal data.
If your request is manifestly unfounded or excessive, we may charge a reasonable fee to cover the administrative costs associated with your request or we may refuse your request. Furthermore, you may only exercise these rights once every six months.
In any event, we shall inform you of the action taken on your request at the latest within one month.
Security
All information is stored in a secure environment. This information is not accessible to the public. Within Solid Talent NV, only those persons who are authorised to do so, have access to personal details, and only if these details are relevant to fulfil their task.
When receiving or transferring data through our website, Solid Talent nv uses the coding technologies that are recognised as common standards within the IT sector. The necessary security measures are implemented to prevent the loss, illegal use or change of information received on our site. In case Solid Talent nv receives or transfers critical information, such as financial information, we use a secured server.
Transfer to third countries
In principle, Solid Talent NV will not transfer your personal data to entities established outside the European Economic Area (EEA).
In the event that personal data is transferred outside the European Economic Area (EEA) to an addressee who has his or her residence or registered office in a country that is not covered by an adequacy decision issued by the European Commission, this transfer will be governed by the provisions of a transfer agreement, which will either (i) contain the standard contractual clauses set forth in the “Decision of the European Commission of 5 February 2010 (Decision 2010/87/EC)” or (ii) be based on any other mechanism under the privacy legislation or any other regulation governing the processing of personal data that ensures adequate safeguards.
Google analytics
Our website uses Google Analytics, a web analysis service provided by Google Inc. (“Google”).
Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States . Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.
Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this you may not be able to use the full functionality of this website.
By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
Children
We request that persons under 16 years of age do not provide any personal information to Solid Talent NV unless permission is obtained from parent(s) or guardian(s). If we discover that we have collected personal details from a person under the age of 16, we will remove these details as soon as possible.
Complaints
If you disagree with the way Solid Talent NV collects, uses and/or processes your personal data, you can of course contact us.
In addition, you have the option of submitting a complaint to the supervisory authority, which you can contact using the information below:
Gegevensbeschermingsautoriteit – Drukpersstraat 35 – 1000 BRUSSEL
Tel: +32 (0)2 274 48 00 – Fax: +32 (0)2 274 48 35 – E-mail: commission@privacycommission.be
Stay informed of changes
Solid Talent NV can amend this Privacy Statement, for instance in response to market developments and new processing activities. We invite you to always consult the latest version of this policy on our website. Naturally, we will inform you beforehand via our websites or other common communication channels of any change in content and, when required by law, we will ask for your prior permission for our (new) processing activities.